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1. Rates are valid from 1 January to 31 December 2009. A maximum of 15 % increase annually may be anticipated.
2. Due to unforeseen circumstances, the price of certain items may be increased without prior notification.
3. All quotes are subject to availability. Guests wishing to avoid disappointment should confirm their bookings as soon as possible.
4.
Food on the buffet will be displayed for 3 hours only from the confirmed time of the main course.
5.
Music to stop at 23H30 and the bar to close @ 24H00.
6.
Conferences will commence from 07h00 and end at 17h00, Breakfast functions will commence from 06h30 and end at 12h00 noon, Lunch functions commence from 11h30 and end at 17h00 and dinner functions commence from 17h30 and end at 24h00.
7.
Any function wishes to continue later than normal time will be charged with an additional venue hire.
8.
After hours charges will be charged at R750.00 per half an hour.
9. Children under 12 years will be charged 50 % of the agreed adult menu price and children under 4 years of age will not be charged.
10.
No food or beverage may be brought onto the premises for consumptions without written consent from Lombardy Estate Management.
11.
No staples or nails to be used for attaching any decorations to the walls or partitions.
12.
Free secure parking is available.
13.
Gratuities are optional and at the discretion of the client
14.
Any additional items requested should be supplied or hired by the client at the clients cost.
15.
All prices are inclusive of 14 % VAT.
16.Should the honeymoon suite be unavailable due to another reservation made in advance, another available room will be allocated to the wedding couple on the wedding night.
17. If the honeymoon suite becomes unavailable due to unforeseen reasons, i.e. maintenance faults, Lombardy will not be obligated to give the room free of charge on any other night. Another available room will be allocated to the wedding couple. |
Bookings |
1. We are happy to hold a provisional booking for your function for 14 days.
2.
If a 50%deposit is not paid 14 days after the initial enquiry, Lombardy Estate reserves the right to cancel the provisional booking without any notice to the client.
3.
All payments are non-refundable once paid by the client, within the required time period.
4.
All changes & cancellations must be made in writing by the client.
5.
Cancellations 10 days prior to the function/wedding date, the paid deposit is non-refundable.
6. All cancellations will be subject to R500.00 administration fee. |
Loss/Damage |
1. Neither Lombardy Estate nor its agents or employees shall be liable for any damages of loss which may be caused to any of the goods of the customer, its employees or invitees brought onto the premises for whatever reason, nor for any injury or loss of life of the customer or its employees howsoever caused. The customer further indemnifies and holds harmless Lombardy Estate against any claim that may be made against the Company by any third party relating to the provisions of this clause.
2.
Should any damages occur to the building gardens, decor, carpets or linen during the function the client shall be held responsible and billed accordingly.
3.
Candle burns/wax damage will be charged back to the client.
4.
Lombardy Estate will not be held liable for interruptions of services (water, electricity, sanitation).
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Bar Service |
1.No spirits, beer, soft drinks or food are to be brought and consumed on the premises, without the consent of Lombardy Estate Management.
2.
A corkage fee will apply to bottles of wine & sparkling wine brought onto the premises.
3. All beverage bills are to be settled on the night of the function.
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Chapel |
1. Included in the Chapel hire is a podium, red carpet runner, registration table & guest chairs.
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Menu |
1. Certain dishes served are subject to seasonal availability.
2.
All prices quoted include VAT and all prices are subject to change without prior notification.
3.
Specialized dietary requirements such as Halaal and Kosher meals are subject to a surcharge.
4.
Should actual numbers fall below that of the guaranteed minimum, charges would be based on the guaranteed number.
5.
Should the actual number of persons exceed that of the guaranteed number given, billing will then be based on the actual number.
6.
Any changes must be given in writing 48 hours prior of function date.
7.
All entertainers meals should be included in the guaranteed number.
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Payment Procedures |
1. A booking will be confirmed and secured by payment of a 50 % deposit of the total food bill and venue hire.
2.
The outstanding amount of the total food, beverage and extras bill must be settled 10 days before the wedding / function date.
3.
The final appointment to finalize the function procedures, final checklists, final confirmation of the menu and bar requirements, final numbers, will take place no later than 2 days prior to the function.
4.
Should the client decide on an open bar, the limit is payable 2 days before the function.
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Deposit |
1. A deposit of 50 % is required within 14 days of making the provisional booking.
2.
Payment by cash/credit card at the hotel or by electronic or direct transfer to our bank account
3.
All deposits paid are non-refundable in the event of a cancellation or postponing the function.
4.
Upon paying the deposit electronically, the deposit slip must be forwarded to Lombardy Estate.
5.
Lombardy Estates banking details are as follows and deposits slips must be faxed through on (012) 809 2351:
Lombardy Development, First National Bank – Lynnwood Ridge Branch No: 25 20 45; Account No: 551 5801 4338 |
I hereby agree to abide by the above terms and conditions set out by Lombardy Estate and hereto bind myself in my personal capacity as surety for all monies owing, from this agreement. All damages to the allocated buildings and surroundings, venue, furniture, utensils carpet and equipment therein will be charged to the client. Prices are subject to change due to yearly increases.
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